You’ve booked a keynote speaker with JLA – what happens next?

So, you’ve signed on the dotted line and an inspiring keynote speaker will be taking the stage at your event. What happens next? At JLA we work with our clients to make sure the planning process is as easy as possible and that both you and your keynote speakers feel fully prepared before arriving at the event venue.

Here’s how:

Briefing call

This is a really important part of the process, allowing clients to brief keynote speakers on their company, their event, and where the speaker will fit in. It gives everyone a feel for the event, and is a valuable opportunity for both sides to ask questions and get to know each other.

We usually recommend having a briefing call about two weeks before an event. This allows the speaker time for preparation, but keeps the details fresh in everyone’s minds. If more calls are needed we’re on hand to juggle the diaries.

Travel

Whether the venue is a boat on the Thames or a resort in Sri Lanka you’ll want to be sure your keynote speaker arrives in plenty of time for their sound check. We’ll confirm timings with speakers and costs with clients. From booking flights and train tickets, to cars and even limobikes, we have a lot of experience in getting keynote speakers from A to B.

Accommodation

If your keynote speaker will be onstage early in the morning or late in the evening they might need overnight accommodation before or after the event so that they step out onstage well-rested and relaxed. Perhaps the client already has accommodation reserved at a hotel near the venue, but if not we can find a hotel to meet the needs of the keynote speaker and the budget of the client. We make the bookings, send the confirmation and will be ready to make last minute changes.

Technical Requirements

There’s a lot to consider here – from slides to stage access. While the keynote speaker and AV team probably won’t have a chance to meet until the day of the event, we’ll make sure both have the information they need. Slide ratio? Check. Microphone preference? Check. Lectern? Check.

Perhaps your speaker has specific access requirements, or they’re bringing along extra equipment, such as fragrance tapas, a robot, or a guitar. . Whatever it is, we’ll make sure there are no surprises and that everyone involved can enjoy the keynote speech.

 

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